Annual general meeting 2022
Annual General Meeting of Digital Workforce Services Plc
The Annual General Meeting of Digital Workforce Services Plc (”Digital Workforce Services” or ”Company”) will be held on Tuesday, April 12, 2022 at 10:00 EET. The Annual General Meeting will be held on an exceptional basis without the presence of shareholders or their proxy representatives at the meeting venue at Digital Workforce Services, Mechelininkatu 1, 00180 Helsinki.
The Annual General Meeting is held pursuant to the Temporary Act 375/2021, which entered into force on 8 May 2021. Digital Workforce Services Plc's Board of Directors has decided on the measures permitted by the Temporary Act so that the meeting can be held in a predictable manner and taking into account the health and safety of the Company's shareholders, personnel and other stakeholders.
The Company’s shareholders and their proxy representatives may participate in the Annual General Meeting and exercise their shareholder rights only by voting in advance and by presenting counterproposals and questions in advance in accordance with this invitation and any other instructions of the Company. More detailed instructions are provided in section C. “Instructions for the participants in the meeting”.
It is not possible to attend the Annual General Meeting in person at the venue and no video connection will be arranged to the venue during the Annual General Meeting.
Important dates
| Date | |
|---|---|
| March 24, 2022 at 16:00 EET | Deadline for counterproposals |
| March 25, 2022 at 12:00 EET | The registration and advance voting period commence |
| March 29, 2022 at 16:00 EET | Deadline for shareholders’ questions |
| March 31, 2022 | Record date of the annual general meeting |
| April 1, 2022 | Shareholders’ questions published on company website |
| April 5, 2022 at 16:00 EEST | Deadline for registration and advance voting |
| April 7, 2022 at 10:00 EEST | Deadline registration of nominee-registered shareholders |
| April 12, 2022 at 10:00 EEST | Annual General Meeting |
Notice of participation and voting in advance
The registration and advance voting period commence on March 25, 2022, at 12:00 a.m. once the deadline for delivering counterproposals to be put to a vote has expired as presented in section 5 and Digital Workforce Services has published the counterproposals on its website. A shareholder who is registered in the Company’s shareholder register and who wishes to participate in the Annual General Meeting by voting in advance shall register for the Annual General Meeting and vote in advance no later than on April 5, 2022, at 16:00. Finnish time by which time the registration and the advance votes shall be received by the Company.
Shareholders must provide the required personal data upon registration including shareholders name, date of birth and contact information. Personal data submitted to Digital Workforce Services Oyj and Innovatics Oy shall only be used for the annual general meeting purposes and the processing of the related registrations.
Shareholders with a Finnish book-entry account can submit the notice of participation and vote in advance on certain matters on the agenda between March 25th, 2022, 12:00 Finnish time, and April 5th, 2022, 16:00 Finnish time, in the following ways:
Individual shareholders log in to the service with strong electronic authentication, which works with bank IDs or a mobile certificate. Strong electronic identification for registration and advance voting requires the use of Finnish or Swedish bank IDs or a mobile certificate.
b) by email or mail
A shareholder may send the advance voting form available on the Company’s website or corresponding information by regular mail to Innovatics Oy, Yhtiökokous / Digital Workforce Services Oyj, Ratamestarinkatu 13 A, 00520 Helsinki or by email at agm@innovatics.fi no later than on April 5th, 2022 at 16:00. A shareholder’s advance votes will be taken into account if the shareholder provides a duly populated and signed advance voting form and the required appendices, if any, in accordance with the instructions set out on the form before the expiry of the registration and advance voting period.
Further information regarding registration and advance voting is available by telephone during the registration period of the Annual General Meeting on 010 2818 909 on weekdays from 9:00 to 12:00 and from 13:00 to 16:00
Annual General Meeting documents
Introduction of the new board member
Dr. of Technology (1987) J. T. Bergqvist worked for the Nokia Group for more than 20 years, holding numerous senior positions in research, sales and marketing and business units until 2005. In the final phase of his Nokia career, J. T. Bergqvist led all of Nokia Networks' global business units and served on Nokia's Board of Directors from 2002-2005.
J. T. Bergqvist has worked as an assistant in applied mathematics and a lecturer in computer science at the Helsinki University of Technology and as an assistant professor of computer science at the School of Economics. He has also served as chairman of the board of the Technology Industry 100th Anniversary Foundation, which supports world-class research and school path development projects.
J. T. Bergqvist currently serves as the CEO of the sales and customer service company Rainmaker Group Oy. In recent years, he has also served on the boards of several internationally operating companies. He is currently working on e.g. As the Chairman of the Board of Satel Oy and an advisor to the private equity company Intera Partners. In board work, his special interest is in the efficient working interface between the board and the executive management at different stages of the company's development.